# Team AI charter

Blank template. Each field says what to record.

One page that records how your team applies the ten principles: approved tools, data classification, checkpoints, sources, agents and who to contact when something goes wrong.

## Approved AI tools (principle 3)

List the AI tools and accounts the team may use for work, and what each may be used for. Include assistants built into software you already use.

[Your answer]

## Data traffic light (principle 3)

Say which kinds of information are green, amber and red for your team, with examples from your own work.

[Your answer]

## Human checkpoints (principle 1)

List the AI tasks the team repeats and the level for each: AI drafts, AI proposes, AI acts within limits, or you do it. Link to the checkpoint map if you have one.

[Your answer]

## Where our facts live (principle 2)

Name the official home and owner of the facts the team uses most, and how people report a mistake.

[Your answer]

## Agents we share (principle 4)

List each shared agent, its owner and where its permission card lives. Say who can switch it off.

[Your answer]

## Skills and learning (principle 5)

Say how people keep their core skills and how new colleagues learn to use AI well.

[Your answer]

## Decisions (principle 6)

Say how the team makes sure decisions meet the case against them.

[Your answer]

## Verification levels (principle 7)

Say which outputs get a glance, spot checks or full verification.

[Your answer]

## Norms for what we send (principle 8)

Agree simple norms for AI-assisted messages and documents.

[Your answer]

## Disclosure (principle 9)

Agree when the team tells customers, colleagues or the public that AI played a part.

[Your answer]

## When something goes wrong (principle 10)

Name the contact for AI problems and how the team shares near misses without blame.

[Your answer]

## Owner and review date

Name who keeps the charter current and when the team will review it next.

[Your answer]

## Review

Owner: 
Agreed by: 
Date agreed: 
Next review: 

---

From The RUAI Standard (2026 edition), developed by Founderz in collaboration with Microsoft. https://responsibleai.founderz.com/toolkit/team-tools/team-ai-charter
Licensed under CC BY 4.0: https://creativecommons.org/licenses/by/4.0/