Team tool · Session plan
Adoption workshop
A one-hour session plan for adopting the standard as a team: the definition, the ten key questions, the team charter and three prompt examples to try in the following week.
Overview
The workshop works for teams of three to fifteen people, in person or online. You need the ten principles and their key questions on screen, the team charter open for editing and one person to facilitate. Invite everyone who uses AI in the team, including the most and the least enthusiastic.
Before the session
- 01Ask everyone to complete the self-assessment and note their strongest practice and the one to develop next.
- 02List the AI tools the team uses today, including personal accounts people may be using for work.
- 03Pick one real task the team does with AI, or would like to.
Agenda
| Time | What happens |
|---|---|
| 0 to 10 minutes | Read the definition aloud: “Responsible use of AI means using AI to improve work while people stay in charge of it: they decide what it may do, give it reliable sources, check what it produces and answer for the result.” Ask: what would change if we took it seriously? |
| 10 to 25 minutes | Go through the ten key questions. Each person names the one they skip most often, and why. |
| 25 to 45 minutes | Fill out the team charter together, starting with the parts you disagree on. |
| 45 to 55 minutes | Pick three prompt examples that match your work. Each person tries one in the following week. |
| 55 to 60 minutes | Name the charter’s owner and a review date. Agree when you’ll share what you learned. |
After the session
- 01Share the charter where the team works.
- 02Add the tools you need: the checkpoint map, the source of truth starter kit, agent permission cards and the verification levels.
- 03Review the charter when you add a tool, an agent or a new kind of data, and at least twice a year.
Facilitation notes
Keep it practical. When the conversation drifts into policy or law, note the question for whoever owns that topic and bring the group back to its own work. Aim to end with one change each person will make this week.
Sources
What each source establishes, and its limits. The practices and recommendations on this page are ours, and the facts come from the sources. See every source we use.
- Regulation (EU) 2026/1744 (AI Omnibus) European Union, Official Journal · Adopted July 8, 2026; in force July 27, 2026 · Law Amends the AI Act: keeps the AI literacy duty of providers and deployers without a guaranteed level, moves high-risk dates to December 2, 2027 (Annex III), and August 2, 2028 (Annex I), gives generative systems already on the market until December 2, 2026, to mark synthetic content, and adds bans on non-consensual intimate deepfakes and child sexual abuse material from December 2, 2026. Limits: An amending act. Read it with the consolidated text of the AI Act.